My Privacy Policy
This privacy policy sets out how Warren Cooper Photography uses and protects any information that you give Warren Cooper Photography when you use this website, or interact with us in any other way.
Warren Cooper Photography is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Warren Cooper Photography may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25.05.2018.
Who I am
Based in Bedfordshire, but covering London, the home counties and beyond I am a freelance Photographer specialising in a natural reportage style approach to weddings and family photography.
My registered address is:
2 Lea Road
Ampthill
Bedfordshire
MK452PR
You can contact me by writing to that address or by emailing me at warren@warrencooperphotography.com
Your personal data I collect
When you first get in touch with me, it’s usually via the contact form on my website, via email, or mobile phone. I collect your names, wedding date and venue and closer to the wedding date I often collect names of some key people attending your wedding and emergency contact numbers, should I require it on the day (I never do but it’s just a precaution!). All of this is information I need to perform my job. Sometimes I also connect via FaceTime for meetings, in which case we have access to each other via webcam and those particular contact details too.
If I collected your email address from a Wedding Fair then I will probably send a couple of emails due to verbal permission being given at the time. If this turns into a booking then your data will be stored as described below. If it doesn’t then the information is deleted soon after.
Collection and storage of your personal data
When you first get in touch with me, it’s usually via the contact form on my website, via email, or mobile phone. As a result I would communicate with you via email and occasionally by mobile phone too. I use Amazing Internet Ltd and currently with EE, both companies are also GDPR compliant.
If you make an initial enquiry with me and don’t go ahead with booking me, I will follow up with one email and then proceed to delete you from my email system so that your data is no longer stored.
Payments to me are 99% of the time via a bank transfer will show in my business bank account in the normal way. On the rare occasion I receive a cheque, this will be deposited in the normal way. I don’t see your payment details, only the amount, names and/or the reference you choose to show.
Use of your data
I will use the above mentioned data to communicate with you about your wedding, sometimes I also like to inform you of any discounts I may have for albums and for other wedding-related communication.
Your data is never shared with anyone else. On the occasion that you have booked a second photographer via myself to attend the wedding. They will receive an itinerary of the day and the emergency contact details incase they need it. This is in paper and email form and will be deleted after the event.
Sometimes I enter wedding photographs into competitions, this is usually without any input being needed from yourself, but if I win it means your photographs will be shared across various online platforms. I will always ask your permission to enter your wedding photographs into competitions and your acceptance of this would indicate you are also happy for it to be shared in this way.
Photographs
As photography is my work you can expect me to ‘collect’ photographs on your wedding day. These photographs are stored on memory cards during the day and backed up on disk drives thereafter. I typically store your wedding photographs for 1-2 years before removing them.
Occasionally suppliers from your wedding, for example your florist, venue or hair stylist asks for photographs, for their own use, in this instance they are given access to the online gallery. They firstly have to receive permission from yourself and thereafter you have to refer to their own privacy policy as to how they handle the photographs once in their hands.
In order to run my business I share online, predominantly on Facebook, Google +, LinkedIn and on my website. I sometimes use photographs on my business cards, banners and brochures when attending Wedding Fairs.
I often share weddings I shot many years ago, so if you have had a wedding shot by me in the past and no longer want me to share them for any reason, you can simply get in touch to withdraw your permission.
However, if you want to withdraw your consent to this you can simply do so via email, this email will be stored and adhered to. It is perfectly reasonable to want to keep your wedding photographs private.
How we use cookies on our website
A cookie is a small file which asks permission to be placed on your computer’s hard drive or other data storage device. Once you agree, the file is added. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
Our websites use cookies which are essential to the operation of the site, and which store the basic preferences of the user (e.g. the user’s choice whether or not to accept cookies).
We may also use cookies to track the use of our websites (e.g. to identify which pages are being used). This can include the use of Google Analytics and other 3rd party services. This helps us analyse data about webpage traffic and improve our websites in order to tailor them to customer needs. We only use this information for statistical analysis purposes.
We may also use 3rd party cookies to help us present our visitors with more targeted information using services such as Facebook advertising.
Overall, cookies help us provide you with a better website and service by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies using the slide-up panel at the bottom of our website. You can change your preferences at any time by clicking on the Cookies link in the footer which will redisplay the slide-up panel.
Links to other websites
My website may contain links to other websites of interest. However, once you have used these links to leave my site, you should note that I do not have any control over that other website. Therefore, I cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information for marketing purposes by opting out of such communications.
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to us or emailing us via the Contact link on our website.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you by writing to us or emailing us via the contact page on our website.
If you believe that any information we are holding on you is incorrect or incomplete, please write to us or email us as soon as possible. We will promptly correct any information found to be incorrect.
We acknowledge that you have the right to lodge a complaint with the Information Commissioner’s Office in the United Kingdom if you are unhappy with the way we have collected, stored or used your personal information.
If you would like to ask any questions about any aspect of my privacy policy or the data I store on you then please email warren@warrencooperphotography.com